This is the vendor application form for 2025 Summer Fest. Unfortunately Eventbrite moved the application form to be completed after the payment has been submitted with no way of moving it to be before; we apologize for any confusion this may cause.

Thank you for applying to be part of our Downtown Comox Summer Fest, hosted by the Comox Business in Action (BIA). The event will be located on Comox Ave between Church Street and Port Augusta Street including the Old Lorne Site. This event is expected to sell out, register early.

With your space fee, the Downtown Comox BIA will provide:

11' x 11' Booth Space in Downtown Comox

Event Coordination and Marketing

Live Entertainment and Kids area for attendees

Rules and Understandings:

1. Event starts at 10am and ends at 5pm. Vendors must stay open for the entire event. Set-up permitted after 8am, vehicles must be off the street no later than 9:00am, and will not be allowed back in until 5pm.

2. Please understand that the event mandate is first and foremost to promote Downtown Comox BIA member businesses. Applicant products must be hand-made or produced by the applicant. Imported hand-crafted items are not eligible for inclusion in the market. All applicants will be reviewed and determined if they will be approved to participate by the end of March. By submitting this application, it does not guarantee your spot. A separate email will be sent to confirm you've been approved by the end of March. If in this application the vendor does not accurately describe their product and is selling a manufactured product that is in conflict with a Downtown Comox BIA business, they will be removed from the event without a refund. There are limited information based/non-profit vendor spots, make sure you apply early and priority will be given to those that are non-political and those who have giveways/events to engage attendees.

3. Booth space is 11’x11’ (great for a 10'x10' tent) and will be assigned a few days prior to the event; a confirmation email will be sent then with an event map. On the morning of the event participants will find their placement by name or number written on the sidewalk beside their space. Please note: This is a rain or shine event, be prepared for all weather. You are required to supply your own tent, tent weights for wind and remove all garbage from the site. If you need to rent a tent, you may call All in One Party Rentals- at your own cost (they will be delivering other items on the morning of the event).

4. BIA Members have first right of refusal to space in front of their business, but ONLY if they submitted applications by the noted deadlines.

5. Power is very limited. If you require power for your booth, this must be indicated during the application phase and the event coordinator will do their best to accommodate. Any Electrical appliances or equipment must be CSA/ULC certified, and electrical cords must be in good condition and fully taped to the ground where they may cause tripping hazard. Please inform the organizer if you wish to use a generator - preferably generators are not used due to noise and organizers will place your booths in locations to be least disruptive.

6. No cars may be parked in the street during the event. All cars must be parked as far out of the downtown core as possible to allow customers the use of prime space during the event. Please do not park in the mall parking lot.

7. The Comox BIA is not responsible for any lost or stolen items. Our insurance does not cover your booth, organization or business. It is recommended that you check with your insurance provider to confirm you are covered for an event such as this. Please visit the link below for special event insurance if you are not covered.

https://www.palcanada.com/index.php/en-us/event-participants/exhibitor

Deadline for application is Saturday, June 21, 2025. If you have any questions, please contact:

Susan Wood, woodcom@shaw.ca

Downtown Comox Summer Fest 2025 - Vendor Application